For HR and hiring
New hires sign their paperwork before their first day.
Send the offer letter, the federal and provincial or territorial TD1 (in Quebec, the TP-1015.3-V) and the handbook acknowledgement as one packet. Your new hire signs on their phone, so the paperwork is done before they start. Maple eSign is Canadian-owned and hosted in Canada. It’s free to use, and you can sign up online, for yourself or your team.
Before day one
The new hire goes through each document in order on their phone.
They open one link and go through the offer, the TD1s and the handbook in order. On each TD1 they tick the form’s own certification line and sign, and the date is filled in for them. Each document shows up on your day-one list as it comes back.
Templates
Set up the new hire packet once and reuse it for every hire.
Save your offer letter, the TD1s and the handbook acknowledgement as templates and send them together. Fields like the role and the start date stay where you put them, and only the person changes.
Who owns it and where it runs
Canadian company, Canadian hosting.
A company can host in Canada without being Canadian. Maple eSign is both.
- The companyCanadian-ownedOperated by Scrawlr Development Inc., Vancouver, British Columbia, as the Privacy Policy states.
- The hostingHosted in CanadaThe application, its database, document storage and backups run in Google Cloud’s Montreal region.
The record
Every finished agreement comes with proof.
When everyone has signed, Maple eSign seals the PDF with a Certificate of Completion and keeps a tamper-evident history of the signing.
- Document
- Service agreement
- Status
- Completed
- Signers
- 2 of 2 signed
- Document opened
- Consent recorded
- Signed
- Countersigned
- Sealed
What the CRA asks
The CRA has conditions for electronic TD1s.
The CRA lets an employee send their federal and provincial or territorial TD1 electronically. We read its page on October 26, 2026 (it was last updated August 15, 2022). Here are five of the things it asks, and how each one goes in Maple eSign. Quebec’s TP-1015.3-V isn’t a TD1, so these conditions don’t cover it. Read the page yourself before you rely on it.
Electronic TD1: what the CRA asks
- Security measures “to authenticate the individual’s identity”, since there is no written signatureEach hire signs from a link sent to their own email. Decide if that is enough for you.
- A certification “confirming that the information given by the individual is accurate”Add a checkbox with the form’s own certification line.
- “A format that cannot be altered”The signed PDF is sealed. A change means a new TD1.
- “Include a date”A date-signed field fills itself.
- “Mirror the CRA approved TD1 paper form”Upload the CRA’s own PDF and place the fields on it.
Send your next offer with Maple eSign.
It’s free to use, and you can sign up online, for yourself or your team.